Needless to say, when selecting site for the seminar, both the convenience of the location and the amenities of the facility are important. The committee will want to first estimate the anticipated attendance and work backwards to determine which site makes the most sense. We hope that you will have a place other than the nave of the church to meet.
From past experience, we have found that having tables as well as chairs provides a more productive arrangement than chairs alone. Where space is available, a U-shaped arrangement usually works best, with a table near the front for the projector and a lectern to the side for the presenter. We have also found, that unless the group is small, ceiling height is important and rooms with ceilings under 10’ should be avoided.
Since the presentation will be sent as a PowerPoint file, you will need to have a PC, a projector, a screen and the ability to connect them. If this is your first experience in projecting a presentation, double check your set-up. Also, to accommodate the breakout sessions, determine if one or both will be in a separate room and what furniture will be needed.
In addition to setting up for the presentation and breakout sessions, you should plan to have a manned registration table. The registration table can serve to:
- Welcome attendees.
- Log their names and contact information.
- Collect any registration fee (Whether you charge a fee to cover your costs is up to you. Other than proceeds from the sale of any books, there is no financial obligation to CLCC.)
- Provide attendees a packet that can be as simple as a one page agenda to one that includes paper for notes or an outline of the slides.
- Make available copies of our book, The Reformation and Confessions. These books can either be included as part of the packet or sold separately. Written especially for the laymen you will find these to be both informative and enjoyable to read. The seminar price for a set of ten is $150 that includes shipping.
Finally, you will want to have a room for breaks and lunch. While this does not need to be a separate room, it is definitely preferable if space permits. Separate rooms permit everyone to enjoy a change in scenery and allow those helping with lunch not to feel intrusive when setting and clearing the tables. With respect to funding, check with your local Thrivent Chapter to determine if they will help with the costs.