• Contact and meet with the congregation coordinators of the congregations in the circuit
  • With the circuit pastors and congregation coordinators determine the place and time for the seminar
  • Identify a contact from the hosting congregation and work with him to ensure that the site has the proper equipment, feasible space arrangements and adequate furniture
  • Receive a copy of the seminar (sent as an email attachment) to get a first-hand familiarity with the content, flow and the presenter notes.
  • Recruit with the pastors
    • a knowledgeable layman to conduct the morning session that covers the events through the Diet of Augsburg
    • a pastor to conduct the afternoon session on the key aspects of Luther’s theology and the Confessions and
    • two pastors to conduct the concluding break-out sessions
  • Serve as the on-going communication focal point for the circuit seminar
  • Distribute to the congregational coordinators promotional material that CLCC will provide in electronic form and coordinate the timing and manner in which these are presented in the participating congregations.
  • Determine the feasibility to run outside advertising and coordinate the placement of these ads
  • Based on estimates of food, printing, promotion and other out of pocket costs, estimate the overall costs and propose ways in which it can be funded
  • Apply for a Thrivent grant to help cover the cost of the food
  • Determine what additional resources may be desired including if the site would like make available copies of the book, The Reformation and Confessions.
  • Determine responsibility among the congregational coordinators for the following:
    • Equipment for the presentation (laptop, projector, screen.
    • Registration desk and at least one volunteer to man it (CLCC will provide a registration form to record the names of the attendees.  Upon request, CLCC will provide copies of the book for sale.)
    • Refreshments and food before and during the seminar.
    • Volunteers to serve the refreshments and lunch
    • Volunteers to set up and clean up
  • Provide feedback after the seminar including the list of attendees