Contact and meet with the congregation coordinators of the congregations in the circuit
With the circuit pastors and congregation coordinators determine the place and time for the seminar
Identify a contact from the hosting congregation and work with him to ensure that the site has the proper equipment, feasible space arrangements and adequate furniture
Receive a copy of the seminar (sent as an email attachment) to get a first-hand familiarity with the content, flow and the presenter notes.
Recruit with the pastors
a knowledgeable layman to conduct the morning session that covers the events through the Diet of Augsburg
a pastor to conduct the afternoon session on the key aspects of Luther’s theology and the Confessions and
two pastors to conduct the concluding break-out sessions
Serve as the on-going communication focal point for the circuit seminar
Distribute to the congregational coordinators promotional material that CLCC will provide in electronic form and coordinate the timing and manner in which these are presented in the participating congregations.
Determine the feasibility to run outside advertising and coordinate the placement of these ads
Based on estimates of food, printing, promotion and other out of pocket costs, estimate the overall costs and propose ways in which it can be funded
Apply for a Thrivent grant to help cover the cost of the food
Determine what additional resources may be desired including if the site would like make available copies of the book, The Reformation and Confessions.
Determine responsibility among the congregational coordinators for the following:
Equipment for the presentation (laptop, projector, screen.
Registration desk and at least one volunteer to man it (CLCC will provide a registration form to record the names of the attendees. Upon request, CLCC will provide copies of the book for sale.)
Refreshments and food before and during the seminar.
Volunteers to serve the refreshments and lunch
Volunteers to set up and clean up
Provide feedback after the seminar including the list of attendees